Privacy policy

3. For what purposes do we process which of your data?

When you use our services, https://www.hol-law.ch/ (hereinafter referred to as the “website”), or otherwise deal with us, we obtain and process various categories of your personal data. In principle, we may obtain and otherwise process this data in particular for the following purposes:

• Communication: We process personal data so that we can communicate with you as well as with third parties, such as parties to proceedings, courts or authorities, by e-mail, telephone, letter or otherwise (e.g. to answer enquiries, in the context of legal advice and representation as well as the initiation or execution of contracts). This also includes that we may send our clients, contractual partners and other interested persons information about events, changes in the law, news about our law firm or similar. This may take the form of newsletters and other regular contacts (electronically, by post, by telephone). You can refuse such communication at any time or refuse or revoke consent to such communication.
• Initiation and conclusion of contracts: With regard to the conclusion of a contract, in particular a contract for the establishment of a mandate relationship, with you or your client or employer, which also includes the clarification of any conflicts of interest, we may in particular obtain and otherwise process your name, contact details, powers of attorney, declarations of consent, information about third parties (e.g. contact persons, details of family and counterparties) and all other data which you provide to us or which we obtain from public sources or counterparties. (e.g. contact persons, family details and counterparties), contract contents, date of conclusion, creditworthiness data and all other data which you make available to us or which we collect from public sources or third parties (e.g. commercial register, credit agencies, sanctions lists, media, legal protection insurance companies or the Internet).
• Administration and processing of contracts: We obtain and process personal data so that we can comply with our contractual obligations towards our clients and other contractual partners (e.g. suppliers, service providers, correspondence law firms, project partners) and, in particular, so that we can provide and demand contractual services. This also includes data processing for client management (e.g. legal advice and representation of our clients before courts and authorities and correspondence) as well as data processing for the enforcement of contracts (debt collection, legal proceedings, etc.), accounting and public communication (if permitted). For this purpose, we process in particular the data which we receive or have collected in the course of the initiation, conclusion and execution of the contract as well as data which we compile in the course of our contractual services or which we collect from public sources or other third parties (e.g. courts, authorities, counterparties, information services, media, detective agencies or from the Internet). This data may include, in particular, minutes of meetings and consultations, notes, internal and external correspondence, contractual documents, documents that we prepare and receive in the course of proceedings before courts and authorities (e.g. complaints, appeals and complaints, judgements and decisions), background information about you, opposing parties or other persons, as well as other mandate-related information, proof of services, invoices and other documents.
• Operation of our website: In order to operate our website in a secure and stable manner, we collect technical data, such as IP address, information about the operating system and settings of your terminal device, the region, the time and the type of use. We also use cookies and similar technologies. For further information, see section 8.
• Improving our digital offerings: In order to continuously improve our website and other electronic offers, we collect data about your behaviour and preferences, for example by analysing how you navigate through our website and how you interact with our social media profiles and other linked information offers.
• Security purposes and access control: We obtain and process personal data to ensure and continuously improve the appropriate security of our IT and other infrastructure. This includes, for example, monitoring and controlling electronic access to our IT systems as well as physical access to our premises, analyses and tests of our IT infrastructures, system and error checks and the creation of security copies. For documentation and security purposes (preventive and incident investigation), we conduct.
• Compliance with laws, directives and recommendations of authorities and internal regulations (“Compliance”): We obtain and process personal data to comply with applicable laws (e.g. anti-money laundering, tax obligations or our professional duties), self-regulations, certifications, industry standards, our corporate governance and for internal and external investigations to which we are a party (e.g. by a law enforcement or regulatory authority or a mandated private body).
• Risk management and corporate governance: We obtain and process personal data in the context of risk management (e.g. to protect against tortious activities) and corporate governance. This includes, among other things, our business organisation (e.g. resource planning) and business development (e.g. acquisition and sale of business units or companies)..
• Job application: If you apply for a job with us, we obtain and process the relevant data for the purpose of checking the application, carrying out the application procedure and, in the case of successful applications, for the preparation and conclusion of a corresponding contract. In addition to your contact data and the information from the corresponding communication, we also process in particular the data contained in your application documents and the data that we can additionally obtain about you, for example from job-related social networks, the Internet, the media and from references, if you consent to us obtaining references.
• Other purposes: Other purposes include, for example, training and educational purposes as well as administrative purposes (e.g. bookkeeping). In addition, we may process personal data for the organisation, implementation and follow-up of events, such as in particular lists of participants and the content of presentations and discussions, but also image and audio recordings made during these events. The protection of other legitimate interests is also one of the other purposes, which cannot be named exhaustively.